Policies & Expectations
An Owner’s Day will be required to attend the first Sunday of every Month from 10am-3pm. You are required (or a designated person) to put 60 min of work in picking up the facility and helping in the chore list. If you do not attend or want to opt out of this monthly event a $25 charge will be applied to the following months board. If someone attends in your behalf a written notice must be handed to management on your behalf. A sign in sheet will be provided to show attendance. This is beneficial for everyone to get to know each other and help clean up for the safety of our horses. If you cannot attend, you must provide a photo of what task you did to get this waived, all time must be completed by the 15th of the month.
a. Barn Meeting will be held at 1pm. The barn will provide something to eat. Please feel free to bring something to share. A full barn meeting will be held to have discussions on the next months to do’s and go through the suggestion box. Meeting is not mandatory but we request you come and discuss any issues or concerns, suggestions you may have.
b. An annual $100 'Owner Day Opt-Out' donation option for those unable to attend monthly cleanup.
A Shared Commitment to Horses and Community
At Side-Pass Stables, our policies exist to ensure consistent care, safety, and a positive barn environment for both horses and people. By boarding here, owners agree to uphold these expectations and contribute to a respectful, well-run facility.
Our goal is not to create unnecessary rules, but to maintain a barn culture built on accountability, communication, and mutual respect.
Horse Care & Management
Horses must be current on required vaccinations and Coggins at all times.
Owners are responsible for providing accurate veterinary and emergency contact information.
Routine care schedules are established to ensure consistency for all horses.
Special care requests must be approved in advance and may require additional fees.
The health and safety of every horse is our top priority, and care decisions are made with the overall well-being of the barn in mind.
Owners, Guests & Barn Conduct
Side-Pass Stables is a shared space. Courtesy and respect toward staff, fellow boarders, and guests is expected at all times.
Owners are responsible for their guests and must ensure they follow all barn rules.
Children must be supervised at all times.
Unsafe, disruptive, or disrespectful behavior will not be tolerated.
We strive to maintain a calm, positive atmosphere where everyone feels comfortable and welcome.
Facility Use & Responsibilities
Equipment, tools, and shared spaces should be treated with care and returned promptly.
Owners may be asked to participate in basic facility responsibilities or opt out per posted barn policies.
Any damage caused by an owner, guest, or horse is the responsibility of the owner.
Respect for the facility helps ensure its longevity and safety for all.
Trainers, Lessons & Outside Services
All trainers and service providers must be approved by management prior to operating on site.
Trainers must carry appropriate insurance and provide proof upon request.
Lesson schedules and haul-in activity must align with posted barn guidelines.
This ensures safety, fairness, and consistency across all programs.
Communication & Resolution
Open and respectful communication is encouraged.
Concerns should be addressed directly with management, not through gossip or group discussions.
Policies are enforced consistently to protect the barn community as a whole.
We believe most issues can be resolved through clear communication and mutual respect.
Our Right to Maintain Standards
Side-Pass Stables reserves the right to update policies as needed and to take appropriate action if expectations are not met. This may include additional fees, restricted access, or termination of boarding with proper notice as outlined in the boarding agreement.
These standards allow us to protect the horses, the facility, and the community we have worked hard to build.
A Final Note
Side-Pass Stables is best suited for owners who value structure, consistency, and a respectful barn culture. If these values align with yours, we believe you’ll feel right at home here.
→ Contact Us to Discuss Boarding at Side-Pass
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1. Must follow the Facility rules and the Arena etiquette at all times.
2. A Boarder Intake Form and Boarding Agreement are required, along with your horse’s veterinary records showing current vaccinations (including strangles) and a current negative Coggins. Updating management with current records is your responsibility. You are responsible for grooming and exercising your horse and for providing fly spray and any medical supplies.
3. No new horses are allowed on the premises without a current Coggins, strangles vaccination, and veterinary health certificate. Horses must have been dewormed within the last eight (8) weeks or be on a daily dewormer program. Documentation must be provided to management prior to arrival for the safety of all horses on the property.
4. You may only handle or feed your own horse or another horse with the owner’s authorization. If a stall is marked “Dangerous Horse,” do not attempt to pet or provoke the horse in any way.
5. You are responsible for cleaning up after you and your horse while on the property along with keeping your tack/feed area clean. You do not get to pick and choose what tack room and who shares tack rooms and feed rooms.
6. If your horse is sick or showing signs of being contagious, you must contact a veterinarian. If your horse is diagnosed as contagious, you are not to use any paddocks; only hand-grazing will be permitted until cleared by a veterinarian.
7. If the facility has concerns about the safety and welfare of your horse you will be spoken to and asked to obtain a vet examination.
8. Vaccinations:
a. Horses are required to be vaccinated 2x year, spring and fall. Provide documentation to put into your file.
i. The typical vaccinations are EEE/WEE/TET/FLU/RHINO/WESTNILE (given every 6 months), Rabies (annual), and Strangles (New horses only).
b. Coggins are required to be updated every year and a copy of the negative test is to be given to the management to be kept on file. Updating management with current records is your responsibility.
c. Sand colic and electrolyte supplements are to be provided by the owner; the stable does not provide these.
9. The boarder is required to maintain a regular trimming/shoeing schedule for horse.
10. Dangerous Horses:
a. Management reserves the right to refuse any horse it deems to be dangerous to life or property. Boarder must remove horse immediately upon notification of such.
11. Wheelbarrows are provided at the facility shavings pile to ensure all loads are of consistent size.
12. Electric in barns – From May through the end of September, fans will remain on 24/7 in barns with updated electrical systems. From October through April, power will be turned off nightly, subject to weather conditions.
13. During severe weather, horses will remain inside with hay and water. Turnout schedules may be adjusted; horses will not be turned out during lightning conditions.
14. Self-Care boarders are solely responsible for the care and providing feed for the horse. You will be responsible for providing all shavings, grain, hay and water for said horse, as well as for cleaning of the stall (min 1x day). The facility is not responsible for providing anything other than the stall.
15. Boarders are responsible for their own insurance. Facility does not insure horses or boarders’ personal property.
16. Any tack, equipment, blankets, or other items left at the facility 30 days after the horse has vacated the property and contract shall be deemed as abandoned and shall be disposed of as Management determines.
17. During the time that the horse(s) is/are in the custody of the Stable, the Stable will not be liable for any sickness, disease, theft, death, or injury suffered by the horse.
18. Automatic waterers are being removed; all horses are to have buckets to drink from.
19. Cribbing Horses - Owner is responsible for all damages. Cribbers must wear collars or cribbing straps when in their stall and in paddocks.
20. Paddocks are not assigned. They are first come, first serve after 1 p.m. when Full Board horses have completed their turnout rotation. Management and staff reserve the right to move horses between paddocks at any time as necessary, without owner consent.
21. All horses must be in from paddocks by 9pm to allow closers enough time to lock and leave by 9:30pm.
22. We do not supply water in turn outs. If you would like to supply water you are responsible for providing the bucket and attachment, along with filling, emptying and removing bucket before you move your horse from the paddock.
23. If your horse breaks a board, you are responsible for alerting management to get fixed.
a. Broken board fees: You will owe $30 if a board must be replaced, which covers material cost and labor. You are responsible for repairing turnouts if the board does not need replacement. If you replace the board using materials on site, the cost is $15 to cover materials.
b. If your horse is eating wood and boards needs to be replaced, same applies.
24. Proper Barn attire must be worn by all persons on property at all times while at the facility. Whenever you’re working with horses or at the barn, avoid the following:
a. Bralette, Midriff shirts, anything revealing, anything distracting, Open-toed shoes, barefoot, or Short-shorts.
b. You will be asked to cover up if you have a mid-drift or too revealing of a shirt on.
25. Minors are not to jump without trainer in the arena and adults are also recommended to have a trainer or spotter while jumping for health and safety of both horse and rider.
26. Trainers and spotters are to be in the arena on the ground with phone accessible in case of an emergency.
27. The boarder is responsible for all guest(s) and lessees while on property.
28. You are welcome to hand graze your horse or turn your horse out in an open paddock while you are on site if you want them to have additional turnout. You must turn them in before leaving the property.
29. If you do not provide feed for your horse, management will notify you after 24 hours that additional charges apply. Your horse will be provided with four flakes of facility hay daily, water, and stall cleaning once per day (see FINANCIAL RESPONSIBILITIES for fees) for up to fifteen (15) days, after which the stable reserves the right to lien.
30. Refer to FINANCIAL RESPONSIBILITIES for fees for an itemized list of anything you want to add to your board.
31. All added items will be invoiced to owner by the 25th of the month to be added into the next month’s board payment. If payment is not made by the 4th of the month late fees apply.
32. Staff is on site from 8am-3pm daily, after or before these hours please coordinate with management if you need anything.
33. If something is broken please notify management, we don’t know unless we are told.
34. Tack Trucks mentioned are the black ones ‘Tough Chest 38 in. W 63 Gal. Polypropylene Rolling Tool Box’ from Home Depot or similar. These are the size that we have allotted to ensure everyone shares the same amount of space. Anyone who has something different may be asked to update and remove existing larger unit.
35. This is not a CO-OP, these are our rules please abide by them.
Items left out after 24 hours will be collected and placed in Lost and Found. Items left for 30 days will be sold for $5; if unsold, they will be donated or discarded.
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1. All boarders must adhere to the facility rules, general boarding rules and regulations at all times.
2. Respect and follow arena etiquette and use designated areas appropriately.
3. Boarders must clean up after themselves and their horses, including keeping tack/feed areas tidy.
4. Your rent will be based on the size of the stall you are renting and the barn it is located in. Water is included, and electric is provided for one (1) 20” fan. A second fan may be approved for an additional fee depending on size. Refer to Extra Charges for costs.
5. All tack boxes must remain in tack rooms. Tack rooms are allotted for 3–4 horses per room. Hay, feed, and tack must be stored in these rooms and not in the aisles. We are not a storage facility — you may keep one (1) tack trunk per horse with minimal tack/supplies, one (1) can for supplements, one (1) can for feed, and up to two (2) saddles. Everything else is not to be kept at the barn.
6. You are responsible for the area outside and above your stall, including picking up all trash and keeping the space clean — this includes removing cobwebs, dusting fans, and keeping cords neat and tidy.
7. You rent the stall as-is. Any improvements must be approved by management. The facility reserves the right to update or modify stalls with 24 hours’ notice, including changing the stall size. If your horse damages the property, you are responsible for repairs.
8. Stall concrete walls are to be cleaned and painted by the boarder each January using barn-supplied paint and brushes. If you would like the facility to complete this service, an additional fee will apply.
9. Stalls must be cleaned at least once daily, and water must be filled at least once per day. You have a two-hour turnout allotment per session. Full Boarders have priority for turnouts until 1 p.m.; after 1 p.m., management may reserve turnouts for afternoon rotations.
10. You are responsible for cleaning all feed containers and keeping your tack/feed area clean.
11. You are responsible for providing the necessary feed and keeping up to date on deworming of your horse.
12. All horses must have feed bins set up before the 5 p.m. feeding for the next 24 hours. The facility will drop supplied feed four (4) times per day; failure to have bins set up may result in additional charges.
13. If the facility has concerns about the safety and welfare of your horse you will be spoken to and asked to obtain a vet examination.
14. You are responsible for farrier services, and vet services being scheduled. You are also responsible for retrieving your horse and holding for any farrier/vet services.
15. Self-Care boarders are responsible for providing:
a. Two (2) bins located outside your stall (12 Gal. or 17 Gal.) — black storage totes with yellow or red lids are the only acceptable bins.
b. Feeder buckets, ground bins, hay nets, water buckets, fans and any necessary hardware to mount said items.
16. You are responsible for grooming and exercising the horse, providing fly spray and any medical supplies. Any additional care needed can be discussed with management to decide if a fee would apply.
Management has the right to handle and move horses from turnouts and stalls as needed for safety or operational purposes. Owners will be notified when their horse is handled.
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1. All boarders must adhere to the facility rules, general boarding rules and regulations at all times.
2. Respect and follow arena etiquette and use designated areas appropriately.
3. Boarders must clean up after themselves and their horses, including keeping areas used tidy.
4. You are responsible for scheduling farrier and veterinary services. Retrieving the horse and holding for services will be provided by the facility.
5. You are responsible for grooming and exercising your horse and providing fly spray and any medical supplies. The barn will administer medication and tend to wounds as needed, within reasonable limits of staff ability. Any additional care needed can be discussed with management to determine if a fee will apply.
6. The stall comes as is, and all maintenance will be provided by the barn.
a. Review with management what is included in the stall: buckets, fan, automatic waterer, feed bins, ground feeders, mats, etc.
b. You are responsible for providing anything that you require that is not already in the stall. Any of these items can be provided for an additional set-up fee.
7. Feeding is 4x day, AM, Lunch, Dinner and Night.
8. Any maintenance needed for your stall will be provided. Water is included with the stall, and electric is provided for one (1) 20” fan. A second fan may be allowed for an additional fee depending on size.
9. The facility is responsible for turning out your horse for 2–6 hours (minimum 2 hours, weather permitting), cleaning your stall once per day, and filling water at least twice daily. If fly spray is provided, horses will be sprayed before turnout three times per week. Horses will not be out for more than four consecutive hours.8am-10am
a. 10am-12pm
b. 1pm -3pm (extra fee)
c. No Night Turn Out
10. Waters are to be dumped and cleaned daily.
11. Three (3) loadS of shavings (8.75 cu. ft. wheelbarrow) are to be added to the stall weekly. Additional loads will be $7 each. If more shavings are requested, you are responsible for supplementing or paying the additional fee. No boarders may get their own shavings without written authorization from management.
12. You are responsible for keeping your tack/feed area clean.
13. Fans and cobwebs will be cleaned regularly; the area in front of the stall must also be kept tidy.
14. All supplements must be clearly labeled, and directions provided to management. If you provide more than four (4), they must be pre-bagged weekly by Sunday lunch feeding.
15. Deworming is provided to each horse as follows:
a. March 1-15: Ivermectin
b. June 1-15: Quest
c. Sept. 1-15: Ivermectin/Praziquantel
d. Dec. 1-15: Moxidectin
16. The barn will administer medication as needed and tend to wounds as long as it is within reasonable limits of the staff’s abilities. Any additional care needed can be discussed with management to decide if a fee would apply.
17. The facility will level stalls and fill with dirt/sand up to once (1x) per year, typically at the same time as annual painting. If you wish to have these services performed more frequently, an additional fee will be required.
18. You provide the blankets; labels can be provided by the barn. The barn will clean each blanket one (1) time before storing it for the season. If additional laundry services are needed, an extra fee will apply. The barn will put on and remove blankets during cooler weather.
19. Each 12×12 tack room accommodates 4–8 horses. If you have a lessee, they are limited to your designated area unless they rent a space for an additional fee. You are allotted one (1) saddle rack, one (1) bridle hook, and one (1) tack trunk/locker space. Once lockers are constructed, one (1) locker per horse will be assigned.
20. The D Barn tack room is for all full-boarders to use. Each horse is allotted one (1) saddle rack, one (1) bridle hook, and one (1) tack trunk space.
21. A, B and C Barn Stalls will be provided with:
a. 2-Water Buckets
b. 1-20” fan
c. Mats
d. 2-Ground Feeder
e. 2 Feed Bins
22. D Barn Stalls will be provided with:
a. 2-Water Buckets
b. 1-20” fan
c. Mats
d. 1-Feed Bucket
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1. The Front Gate Must Be closed at all times, even in the rain.
2 Everyone on the premises must provide a signed Stable liability waiver. Minors must provide a waiver signed by a Parent or Legal Guardian.
3. All Horses must be up to date (UTD) on all vaccines, A boarder intake form will be required to be filled out and your horse’s vet records showing current vaccinations and a copy of a current negative Coggins is required to be kept on file. You are responsible for providing all updated paperwork.
4. Any new horses are not allowed on the premises without a current Coggins, Strangles Vaccine and a Vet Health Certificate. All Must be presented to Management prior to horse arriving on premises, No exceptions.
5. SMOKING is only in marked designated areas. DO Not toss your buts on the ground or smoking will be banned from property. Gazebo, or front porch if no children are present, are the designated areas. You may smoke in your vehicle if no children are present. Smoking is not allowed in or around the barns.
6. No drugs on premises, or under the influence. You will be asked to leave the property.
7. NO DOGS on property.
8. You are not allowed to ride off leased areas in properties adjacent to the propery.
9. ASTM/SEI certified helmets, with proper sizing must be worn by all riders when mounted.
10. No Running, No yelling or no loud noises in the barn or around horses. Do not cut through Barns.
11. Please do not feed, touch or handle any horse without permission from the Horses Owner.
12. Never stand behind or go under a horse.
13. Any Children under the age of 16 must be accompanied by an adult for supervision. An adult supervising must be within eyesight of the child. Adults are limited to 4 children under their watch. If more are present additional adults must be present. Any Child 16 or older may supervise younger children.
14. Pick up manure from arenas, aisleways, walkways, wash racks, cross ties etc.
15. Help us keep the barn tidy by always putting your belongings away before you leave. All garbage is to go into trash can. If you see trash, please assist in putting it in closet trash bin. Littering will not be tolerated.
16. Be courteous to fellow patrons. No yelling, screaming, or fighting will be tolerated. If you have any issues with fellow patrons please see management immediately, a written statement will be taken and put into the file. Do not take any other action or you will be asked to leave the premises. Do not create Drama.
17. Barn A is for Full Board, Office, Porch and Restroom are open to everyone. Non-Full Board persons are not to congregate in Barn A unless invited to do so. All barn notices will be kept on board in A barn, please check daily.
18. Parking is located along the Front of A Barn and C Barn. Parking along the arena fence line(s) is acceptable. Do not park/block the driveway.
19. All horse trailers, are to be fully operational, licensed, insured, street legal, maintained, and free from debris or dilapidation at all times. Charges apply monthly to keep on property.
20. Please keep stalls, isles, feed rooms and tack rooms clean.
21. All fans must be Thermal Protected and have a safety switch. Fans must be kept Dust free.
22. This is an Equine Facility, revving of engines, burn outs, honking and other startling noises will not be tolerated, you could cause and accident to another person/horse by doing so. Please be respectful to other patrons.
23. Any after-hour stay must be communicated with management.
24. Facility will not attend or medicate your horse without permission and vet authorization. Additional fees will apply if asked to do so.
25. Children are not to interfere with the normal routine of the barn employees. Barn employees cannot be responsible for the safety of children and will not be responsible for keeping and eye on any children.
26. The facility is not responsible for damage to or theft of personal property.
27. Always wear closed toed shoes around the barn or the horses.
28. Never tie horses by the bit. This is very dangerous and will not be tolerated. Halters, tie downs and collars are acceptable for tying horses.
29. Care for the facility, as if it were your own, please.
30. The boarder is responsible for all guest(s) and lessees while on property.
31. Any correspondence to be sent to sidepass.stables@gmail.com so a record can be kept.
32. Proper Barn attire must be worn by all persons on property at all times while at the facility. Whenever you’re working with horses or at the barn, avoid the following:
· Barlette, Midriff shirts, anything revealing, anything distracting, Open-toed shoes, barefoot, or Short-shorts.
· You will be asked to cover up if you have a mid-drift or too revealing of a shirt on.
33. Minors are not to jump without trainer in the arena and adults are also recommended to have a trainer or spotter while jumping for health and safety of both horse and rider.
34. Manure – No Acceptations
· All Manure and dirty shavings are to go in the manure pile. Any Hay is to be removed from your wheelbarrow before dumping into the pile.
· All Dirty Hay is to go in the hay pile.
35. Barn Isles
· You are responsible for cleaning the section in front at your stall, this includes the stall front.
· You can have 2 bins located outside your stall, 12 Gal. or 17 Gal. Storage Tote in Black with Yellow or Red Lid is the acceptable bin. Any larger bins are to be in your tack/feed room. One is to be marked AM and the other PM. Only feed bins, hay bags and halter lead rope, fly spray and fly mask should be in front of your stall. In cooler weather, your blanket can be hung on the front of your stall. Partial Full and Full Board will be provided with bins, everyone else must provide their own. No acceptations for bins in Isles.
36. Wash racks
· Pick up all manure and place it in buckets. Buckets are for manure not trash.
· Hose down area once done, wrap hose and hang. Do not leave the hose on the ground. Turn off all water before leaving the area.
· Hoses, nozzles, and cross ties are provided by the barn, if you break, please alert the staff and write on board so we can fix.
· Horses are not to be kept in wash rack unattended.
· Cross ties are provided by the barn, if you break, please alert the staff and write on board so we can fix.
· Wash Rack closest to Barn A is for Barn A, any horse in Barn A has priority to this bay.
· Wash Rack closest to Barn D is for Barn D, any horse in Barn D has priority to this bay.
37. Cross Ties
· Pick up all manure and place it in buckets. Buckets are for manure not trash.
· Cross ties are provided by the barn, if you break, please alert the staff and write on board so we can fix.
· Horses are not to be kept in Cross ties rack unattended. Do not leave horses unattended in cross ties.
· If your horse urinates you are responsible to putting dust to soak up, both above and under the mat and then sweep clean prior to leaving property. Sweep up cross ties when you are finished with them (including before you ride!).
· Cross ties in Barn A and Barn D are for Full Board Only, unless Vet or Farrier are occupying them. Any lessons on a Non-Full Board horse are to use wash racks or associated cross tie area from Horses Barn.
38. Turn Outs
· When your horse is in the turnout and a board is broke, please notify staff and write on the board. If your horse is persistent with damages, you will be charged for replacement.
· No Feeding in Turn Outs
i. If you must feed in the turn out, notify management and a note will be put in your paperwork then you are responsible for picking up all food left behind by your horse. If you do not do this, this privilege will be taken away. No acceptations
· Full Board has priority of turn out space during the hours of 8am-1pm.
· Night turn out is NOT provided.
· Water in paddocks is not provided
i. If you must provide water, you are responsible for providing the water bucket placing bucket upon use of turnout and removing bucket when you are done. If you do not do this, this privilege will be taken away. No acceptations
· Turnouts are not assigned, management and staff have the right to move horses around as necessary without owners consent.
39. Shavings
· Bulk shavings are provided by Side-Pass Stables LLC. If you are full board you get 3 loads of 8.75 Cu.ft wheelbarrow.
· Dust is provided by the barn, free of charge for anyone can use.
a. For purchase Barn shavings $7 for 1 load of shavings (8.75 Cu.ft wheelbarrow)
b. If you do not want to purchase bulk shavings you are responsible for storing your shavings outside in a designated area or at your house. Bags of shavings are not allowed in the isle of the barns.
40. MERRIT SYSTEM
1. New management is on a merit system. Everyone on the property must follow Facility rules at all times.
a. First time a broken rule is brought up you, will receive a warning and it will be written and placed in your file. Notices will remain in the file for 1 year.
b. Second time a $25 fine will be administered and a written notice placed in your file.
c. Third time you will be asked to leave the facility and you will have a week to do so.
41. Barn Management is to be involved in all areas of concern that needs an action taken. Boarders are not to confront each other, please notify management to review and comment.
42. Suggestion box will be in the office for any comments and improvements you would like to see happen.
43. An Owner Day will be required to attend the first Sunday of every Month from 10am-3pm. You are required (or a designated person) to put 60 min of work in picking up the facility and helping in the chore list. If you do not attend or want to opt out of this monthly event a $25 charge will be applied to the following months board. If someone attends in your behalf a written notice must be handed to management on your behalf. A sign in sheet will be provided to show attendance. This is beneficial for everyone to get to know each other and help clean up for the safety of our horses. If you can not attend, you must provide a photo of what task you did to get this waived, all time must be completed by the 15th of the month.
· Barn Meeting will be held at 1pm. The barn will provide something to eat. Please feel free to bring something to share. A full barn meeting will be held to have discussions on the next months to do’s and go through the suggestion box. Meeting is not mandatory but we request you come and discuss any issues or concerns, suggestions you may have.
44. This is not a CO-OP, these are our rules please abide by them.
45. If you leave your belongings out after 24hrs they will be collected and put into Lost and Found. If an item is left for 30 days it will be sold for $5, if no one wants we will donate it or throw it out.
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